Efficient online tool for accurate staff data return to HESA
Building a staff HESA return can be a time-consuming process – but it doesn’t have to be. At a time when the Higher Education sector is under increased pressure to show efficiencies, it is somewhat ironic that one of the key pieces of management information that feeds into those discussions, the staff HESA return, is often such an inefficient process. This is due to the level of detail required and the way data is often stored across multiple systems, making the process even more complex.
Namos’ eNsure® HESA Submission App is a cloud-based solution designed to simplify and automate key stages of the HESA staff return process. It extracts your HR data, maps it into the HESA-defined model, and validates it against over 130 business and exception rules – flagging issues clearly and enabling automated corrections or manual fixes, all with a full audit trail.
The app works with any HCM system, not just Oracle, and can be embedded within your existing HCM environment via single sign-on (SSO) or deployed as a standalone solution – whichever suits you best.
What it does
The eNsure® HESA Submission App reduces the heavy lifting involved in building a staff HESA return. Namos brings deep expertise in Higher Education, HR and HESA to deliver a solution that maps your data, and helps improve submission accuracy and supports alignment with HESA requirements.
Built on Oracle technology and hosted on Oracle Cloud Infrastructure (OCI), we provide secure, scalable and reliable HESA submission capability, complete with reporting, dashboards and governance tools.
For a quick overview of how the HESA Submission App works, watch our video.
“This has been a challenging, yet rewarding project for all parties concerned and I am delighted the Namos HESA submission tool is now deployed to our HRIS Team. The tool is increasing our efficiency, as well as ensuring our first pass data is accurate and freeing up our time, so we can serve the University better.”
Josh Kidd HRIS Project Officer, Greenwich University
How it works
Draws data directly from your source systems, mapped accurately to the correct HESA values
Automatically validates against HESA quality rules, with over 130 business and exception stage rules built in
Streamlines key stages of the process – collection, collation, validation and build – into one quick, intuitive system
Intelligent ‘Autofix’ rules that can be toggled on or off, with a fully audited interface for manual corrections
Full reporting, dashboards and export functionality
Secure hosting on OCI with enterprise-grade controls, role-based access, audit logging, data handling designed to support GDPR requirements and secure encryption throughout
Benefits of eNsure®
eNsure® brings with it a host of benefits for Higher Education Institutions:
Faster staff return preparation
Reduces time spent gathering, cleansing and preparing staff data for HESA submission.
Improved data quality
Validates data against HESA quality rules, helping teams identify and resolve issues earlier.
Greater accuracy and control
Draws data from source systems, maps it to HESA values and keeps corrections fully audited.
Streamlined submission process
Brings collection, collation, validation, correction and build activity into one intuitive system.
Service scope
Every implementation is tailored to your organisation, but as standard, HESA Submissions includes everything you need to get up and running confidently.
Here is what you can expect Namos to deliver as part of the service:
Proprietary HESA Submission App installed, configured and maintained by UK-based consultants with deep Oracle, HCM and Higher Education expertise
Integration with your HCM, whether embedded or standalone
Data mapping and modelling into the HESA-defined schema
Reporting, dashboards and export functionality
Delivered using Oracle-supported integration and security controls, including secure connectivity, controlled access, and audit support
Updates delivered via managed change process
Managed support and maintenance of extension
Speak to an expert about
HESA Submission
If you would like to learn more about how eNsure® HESA Submissions could support your staff return process, get in touch with our team and we will come back to you as soon as possible.
Customer success story
To see an example of how HESA Submissions has improved efficiency at an organisation, read our case study that covers our work with University of Greenwich.
