CASE STUDY – Staffordshire University 🗺

CASE STUDY – Staffordshire University 🗺

Staffordshire University  is the leading UK digital University, holding the Gold TEF Award for Teaching Excellence , and the first University in Europe to introduce a ‘bot’ to enhance the student experience. The objective in implementing Cloud-based services was to align business systems with the University’s digital vision, and to take advantage of the modern best practices and data-driven intelligence built into the Oracle Cloud applications, seeking new tools to manage expenses, budgets and forecasts.

Having partnered with award-winning Oracle experts, Namos Solutions, they are now reaping the benefits of  their new Oracle Cloud applications with increased process automation, reduced manual effort and more timely access to accurate data.

Customers Challenge

· Dependence upon a highly customised 2007 implementation of E-Business Suite and limited development of reporting tools.

· On-premise solution, hosted on Microsoft Azure, out of step with University’s digital strategy.

· Existing interfaces hard to modify.

· Desire to modify the existing chart of accounts.

· Desire to adopt best practice business processes.

· Desire to implement more on-system processes.

The Solution

· Deployment of out of the box Oracle Cloud functionality with a revised chart of accounts.

· Introduction of Cash Management, Cloud Expenses, invoice scanning and Advanced Collections.

· Oracle PBCS reporting platform to provide modern and flexible budget and forecasting capabilities.

· Justransform integration platform to minimise the changes required to existing interfaces.

The Results

· Business processes reviewed and aligned to modern best practice in Oracle Fusion.

· Automatic receipt application for Student Loan Company funds.

· Roll out of self-service expenses significantly reducing manual effort.

· Reduced manual effort recording supplier invoice data through the use of invoice scanning.

· Increased automation and flexibility of dunning process through the use of Advanced Collections.

· Potential to develop single online source of the truth for budgets and forecasts in PBCS; now in development in-house.

· Staffordshire University chose to use Namos Solutions as a Managed Service partner after the system went live.

“This has been a challenging yet rewarding project for all parties concerned and I’m delighted the Oracle solution is now deployed to our core Finance Team and end users throughout the University. Our goal is to deliver the best possible experience to our student community. Underpinning key administration functions with Oracle Finance Cloud will allow us to continually improve our services to students, staff, suppliers and external partners.”

Sally McGill, Chief Financial Officer,

Staffordshire University

What was Staffordshire University looking for in a solution?   

Modern best practice, move to the Cloud,  increased process automation, and strong reporting capability, whilst offering  high configurability to their specific needs.

How was the solution implemented and how has it made the overall process easier?

· Oracle solution was delivered out of the box with no customisations to simplify business processes and reduce implementation time, so that the University would receive the business benefits as soon as possible.

· New functionality introduced to remove some of the more manual processes that had been in place.

· Integrations built using the Justransform platform to minimize need to modify existing data being provided.

· Receipt application was automated to reduce some existing manual processes.

· Single Sign On introduced to reduce the number of passwords required.

Why did they specifically choose Namos for this project?

· Value for money, quality, competence and know-how, all delivered in an agile, no fuss manner.

About Namos Solutions

Namos Solutions are an award-winning Oracle Platinum, Cloud Excellence Implementer (CEI), and Oracle Modernised Program Expertise certified Partner specialising in the implementation and support of ERP, EPM and HCM business solutions, both in the Cloud and on-premise.

With global experience together with an impeccable track record, our business is built on our passion for delivering successful business transformation.  Passion underpins everything we do at Namos – passionate about delivering beyond expectations, earning trust and building long-lasting relationships with our clients.

Although based in central London, we work wherever our clients need us to be.  Many leading organisations located all over the world trust and rely on our expertise to deliver industry-leading business solutions.  Namos customers can currently be found in the UK, Europe, Middle East, Asia Pacific, North America and Africa.  For more information, please email [email protected].

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